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10 Best Task Management Software Tools

10 Best Task Management Software Tools

Whatever your profession is, you are always ready to go through your daily task routine. But do you know, around the world, 70% of people mess up with their tasks due to a lack of task management skills? 

Maintaining a huge task list is tough, but there is always a solution to a problem. If you are best for your job with significant responsibilities, then tie up with this solution; Task Management Software Tool. Just buy some time from your life and integrate any one enlisted tool with your devices. 

In this article, we are leaping at the top 10 best task management software tools that will massively change your working progress. We will discuss features, best-case usability, pros and cons, and price points. 

Read more: 10 Best Project Management Software for Startups

What Is Task Management Tool?

As the name itself define, a task management tool is a tool that helps you to plan, track, and complete a unit of work. These tools are built for simple lists of things to do and let your team be organized, prioritize, and meet their deadline smoothly.

However, there are many tools for managing tasks, and it's important to know which one will quench your thirst. Some tools are good for simple to-do lists, while others help teams work better together. Ensure that the tool you buy will help you get more done and not add more work than it saves.

Why Do We Require a Task Management Tool?

It’s unnecessary to rush your day with sticky notes, a to-do list, and the mighty pen. Your team will feel bothered when you are not compatible with managing official task lists. Maybe this will create a red alert for your job.

But where there is a will, there is a way. With a good task management tool, it's always easy to sort tasks by importance, set deadlines, and keep track of the time you spend on them, so you can always stay on track. You can also see how your team makes a great effort to finish the work on time.

What Makes a Task Management Tool Useful?

Before diving into the list, we should know the basic features of excellent task management tools. This knowledge will make your decision smooth to pick up the best tools according to your needs.

  • Tracking Task Progress:  This feature shows which tasks are started, in progress, and finished.
  • Ease of Use: All the features or essentials you need should be easy to find on the tool you use.
  • Time Tracking:  Keeping track of how long each task takes is essential to streamlining work.
  • Intuitive Flexibility: You will get the best user experience and make your uses smooth.
  • Notification/popup alert system: A tool must let the user know their task through a notification or pop-up alert system.

10 Best Task Management Tools

ClickUp

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ClickUp is an all-in-one productivity tool designed to tackle any task. Users can plan projects, schedule tasks, and manage resources all in one central workspace. They can also talk to team members and collaborate and work on projects seamlessly. 

Best for: Budget-Conscious Businesses

Features

  • Project Management
  • Rich customizations.
  • Team Collaboration
  • Individual workload Management
  • Time Tracking
  • Client Permission Management
  • Gantt Charts & Mind Maps
  • Templates 

Pros

Cons

User-friendly design and feature-rich

Granular customization options result in a time-consuming set-up

Over 15 customizable ways to view your tasks

Not all views are available in the mobile app yet

Unlimited file storage on all paid account tiers

It doesn’t allow to export the dashboard.

Over 1,000 integrations with other work tools

 

Provide multiple options for project organization or individual tasks or team-based projects.

 

24/7 customer support team

 

 

Pricing

Free

 

Unlimited

$5 per user/month(billed annually) or $9 month-to-month

Business

$12 per user/month(billed annually) or $19 month-to-month

Business Plus

$19 per user/month(billed annually) or $29 month-to-month

Enterprise

Contact with sales

 

Asana

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Without a doubt, Asana is one of the most popular task management tools, although there are plenty of Asana alternatives out there. A task management tool that lets you automate tasks build rules, and do other things related to managing a workplace. 

Best for: Managing Large Teams

Features

  • Unlimited tasks, projects, and dashboards
  • Collaborate with up to 15 teammates
  • Gantt chart and board view to track progress
  • Task Analytics & Forms (depending on the price)
  • Unlimited file storage
  • Shared/Private Access

Pros

Cons

Create realistic project plans with Gantt charts

Communication features are noookt up to the mark

Support extensive integrations with popular third-party tools and apps 

Functionality is often dependent on third-party integrations

Collaborative features to help team members discuss roadblocks instantly

Time tracking is not included as a key feature

 

Cannot assign multiple users to a task

 

Pricing

Basic

Free Forever

Premium

$10.99 per user/month(billed annually) or $13.49 month-to-month

Business

$24.99 per user/month(billed annually) or $30.49 month-to-month

 

Trello

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Trello is known for its simplicity with a lucrative kanban style layout. On Trello's famous drag-and-drop Kanban board, cards easily move around by category; also, give each task a due date, time, and description.

Besides its solid reporting capabilities, you are just one step ahead of your smart task management schedule.

Best for: Beginners and New Businesses

Features

  • Trello cards help to organize work systematically
  • Unlimited Personal Boards, lists, and cards
  • 10 Team Boards
  • Task automation to offload time-consuming tasks
  • Bulk Data Export
  • Team Playbooks (pre-made toolkits per industry)

Pros

Cons

Plenty of dashboard customization options

Not suitable for large teams

Visual task management platform with kanban style boards making it easy to assign tasks.

Can be difficult to set up project tasks for beginners

Integration with several third-party apps

No Gantt chart feature

 

Pricing

Free

 

Standard

$5 Per user/month if billed annually ($6 billed monthly)

Premium

$10 Per user/month if billed annually ($12.50 billed monthly)

Enterprise

$17.50 Per user/month - billed annually ($210.00 annual price per user)

 

Todoist

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Todoist is one of the finest, most colorful, straightforward, and mobile-optimized task management tools. With its snappy interface, you can share, create, and prioritize tasks according to your preference. 

Also, it has a gamification mode to motivate users to stay productive. Reward points like Karma points, streaks, and levels up will give you an extra boost to your work.

Best for: Simple Task Management

Features

  • Up to 80 active projects
  • Prioritizes personal tasks
  • Gamification: Productivity Karma Points 
  • Third-Party Integrations (Slack, Dropbox, Google Drive, Zapier, etc.)
  • Filters to view tasks according to due dates, projects, and assignee

Pros

Cons

Includes productivity reports

No calendar, Gantt, other type views

Works on offline

Lack of better optimization mobile application

Productivity graph makes it easy to track your productivity

Not suitable for managing tasks of complex projects

You can add tasks via email and attach comments, files, and voice notes

Lack of integration with other apps

Offer a freemium version

 

Pricing

Free

$0

Pro

$4 per month, billed annually

$5 billed monthly

Business

$6 per month, billed annually

$8 billed monthly

 

Basecamp

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Tired of doing multiple things at once? Basecamp is here to make everything easier for you. With project workflows, you can set up tasks, assign resources to each task, and give each task a due date. It is an easy platform and one of the best team collaboration software that lets team members work together to reach your business goals.

Best for: Remote collaboration

Features

  • Real-time communication (campfires & pings)
  • Activity View (for managers) & My Stuff View (for individuals)
  • Real-time group chats to hold discussions
  • Recurring Tasks & Deadline Reminders
  • 1Gb storage space

Pros

Cons

Tons of third-party integrations, natively & via Zapier

No Gantt-type view for dependencies/relationships

Drag and drop files to upload them

Cannot assign priority levels to tasks

Hill charts to monitor how the projects are moving forward

No time tracking available

Automated check-ins/stand-ups

 

 

Pricing

Free

$0

Flat-fee

$99 per month for unlimited users

 

Wrike

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An award-winning story of Wrike motivates us to enlist it in our list. With this versatile tool, you can scale your projects and customize workflows, dashboards, reports, request forms, and many more in a snap.

Best for: Reporting

Features

  • Gantt/Timeline View & Kanban Board
  • Wrike Analyze - data analytics of a team’s performance
  • Spreadsheet view
  • Brainstorming, Chat & File Sharing
  • Enterprise-Grade Data Security
  • Integrations with Google Drive, Dropbox, Box, MSFT Office 365 and OneDrive
  • 2Gb of storage

Pros

Cons

Variety of fully customizable dashboards

Can be difficult to navigate initially

Prioritize tasks system

Frequent reports of unresponsive support

Capability to share calendars across every team member in real-time

Time tracking is included in Business/Enterprise plans only

Offers a secure collaboration across different teams and departments

No alerts to warn against unassigned/untagged tasks

 

Pricing

Free

$0

Team 

$9.80/month/user (50 Automations)

Business

$24.80/month/user (200 Automations)

Enterprise

Contact sales (1000 Automations)

 

Monday.com

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Monday.com is another great and easy-to-use tool for managing tasks on this list. This powerful tool has many features for managing tasks that make it easy to make your work fit your needs.

Monday.com won the 2019 Webby Award for the best productivity platform.

Best for: Versatile task management software

Features

  • Unlimited boards
  • Time tracking to monitor team performance
  • Advanced automation for task management
  • Forecasting
  • 30-Day File Recovery
  • Extensive automation

Pros

Cons

Intuitive task tracking, assigning, and collaboration features

Reporting is manual & time-consuming

Encourages transparency and accountability

Does not provide the best customer service

Offers a free forever plan

Timeline & Gantt views locked to Standard Plan and above

 

Pricing

Individual

$0

Basic

$8 seat /month

Total $24 / month Billed annually

Standard

$10 seat /month

Total $30 / month Billed annually

Pro

$16 seat /month

Total $48 / month Billed annually

Enterprise

Contact Sales

 

Smartsheet

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Smartsheet works with the idea with a most traditional system like spreadsheet-style. You can manage your scheduling tasks, subtasks, and other activities by remaining in your comfort zone. 

Best for: Spreadsheet Users

Features

  • Grid, card, calendar, and Gantt views to track progress
  • Resource management for best resource optimization
  • Easily organize and access digital assets

Pros

Cons

SSO level Enterprise security

Larger learning curve than other tools

Critical task management features help drive prouctivty at scale

Lack of time tracking feature 

Shareable reports with advanced data filtering

Limited calendar view

 

Pricing

Pro

$7 Per user/month, billed yearly

Max of 10 users, unlimited viewers

Business

$25 Per user/month, billed yearly

Min 3 users, unlimited editors

Enterprise

Contact sales

 

Quire

image 7

Quire simplifies your task list with its stylish kanban layout. With this tool, it's easier to do teamwork. You can focus on even the smallest project parts without losing sight of the whole thing.

Best for: Individual user

Features

  • Kanban boards
  • Real-Time Timework
  • Smart Folders
  • Blink Search
  • Import/Export
  • Sort tasks according to assignee, priority, and much more

Pros

Cons

Intuitive, simple and clean interface.

Lack of diverse theme options.

User Can add descriptions and comments to tasks

No time tracking option

Smart folders for easy task review and organization

 

 

Pricing

Free 

$0

Professional

$8.50 per member/month

Premium

$14.95 per member/month

Enterprise

$19.95 per member/month

 

Wrapping Up

In today's competitive marketplaces, businesses must manage their responsibilities as effectively as possible. As an employee, you are accountable for completing all tasks on time so you will need a task management software tool.

We run through the 10 best task management tools. They are best at their position, considering their unique features, pros, and selling prices. You just need to choose one that suits your managerial requirements and your organization’s budget.